Best Office 365 Backup Solutions – An Ultimate Handbook

Summary:- Nowadays users know that sudden attacks of malware, malicious users, or disasters result in the loss of critical data and thus look for backup options. Are you looking for the best Office 365 backup tool and not getting a perfect tool you can rely on? Then you are in the right place. We will discuss here the finest Office 365 Backup Solutions and much more. So, to learn about the software to backup and Export your Office 365 data, stay connected. Besides, the utility Office 365 Converter is highly recommended by experts in this field.

Office 365 Converter

Microsoft 365 is a popular cloud-based business solution that offers multiple interconnected applications for its users. Nowadays, the thing which is crucial to all is their data, and for the same, users can also want to backup office 365 data living within their suites. Instead, Microsoft offers advanced security features, but data loss is an issue that users often face.

Users can take Office 365 email backup using Microsoft APIs. As a matter of fact, Microsoft 365 does not provide a unified API to access all O365 applications & data. Therefore, users are foremost looking for a solution to backup 365 mailbox data. This blog will describe why backing up Office 365 data is necessary. Besides, the write-up will also describe the Office 365 backup tool to save data locally, its exclusive features, and our suggested solutions working.

Why Do You Need Microsoft Office 365 Backup Solutions?

Third-party Office 365 mailbox backup solution is the perfect way to protect Microsoft Office 365 account data. It can safeguard data from accidental deletion or malicious file deletion, other user errors, ransomware, phishing attack, and data corruption. Here, we discuss the top-notch solution that permits users to select the folders, subfolders, and files from the tree structure and enables them to backup these data into a computer.

Best Office 365 backup tool and its Features

Office 365 Converter Tool is the best Office 365 Backup Solution that allows users to download the Office 365 account data into their local drive, pc, or hard drive. The software is competent enough to backup your Backup O365 mailbox to PST, EML, MBOX, CSV, MSG, and other file formats. The tool also offers different mail clients like Gmail, Yahoo, Opera Mail, Outlook Web App, etc.

Features of Office 365 Converter Tool

Backup Process in 5-Simple Steps

The software is highly advanced and allows users to backup Office 365 mailbox emails in a few simple steps. Some required steps are:- Sign in with required credentials, Select folders & previews, Opt for the Saving format, Choose the features, and Backup your data.

Exclude Duplicate Mails

The Office 365 Export Mailbox to PST software provides an efficient option to exclude duplicate items during the backup process from the selected folders.

Backup 365 mailboxes in Different Formats

Office 365 Backup Email Tool offers you different saving formats like PST, EML, MBOX, MSG, CSV, HTML, MHTML, PDF, TIFF, JSON, DOC, DOCX, DOCM, PNG, GIF, JPG, TXT formats.

Migrate Office 365 Mailbox into Other Email Clients

Export Office 365 Mailbox Solution allows you to migrate mailbox emails to the different cloud and web-based email clients such as Gmail, Thunderbird, Amazon WorkMail, AOL, Zoho Mail, HostGator Email, IMAP, Live Exchange, etc.

Offers Preview Folders Option

The best Office 365 backup tool provides intelligent features to preview the logged-in Office account data. Here, you can also perform selective backup or migration of folders and files.

Provides Free Demo 

Using the Free Office 365 Backup Solution, you can backup or migrate 50 emails per folder into other desired saving formats. Once you are familiar with the features and working of the tool, you can think of buying the full version.

Restore PST File to Office 365

The Office 365 mailbox backup Tool can import single/multiple PST or OST files back to Office 365 accounts. So, restoring the backed-up PST files is easy with this tool.

Data Filtering Options

Various filters are integrated into the Software like Mail and Task. You can backup or migrate emails and tasks between two date ranges during backup and restore. So, filters help in the selection of Office 365 mailbox backup.

Support all the Versions of Windows/Outlook

This  Office 365 backup solution is compatible with all the versions of Windows like 11, 10, 8.1, 8, 7, Vista, etc. In addition, the utility also supports all Outlook versions like 2019, 2016, 2013, 2010, etc.

Step-By-Step Procedure to Backup Office 365 Emails

Step 1: Start the Office 365 Converter tool as an administrator on your system.

Step 2: Click on the Backup option from the tool interface.

Step 3: Sign In with your Office 365 email address and third-party app password.

Step 4: Select the Backup option for the folders and click the Next button to continue the process.

Step 5: Check the folders from the tree structure that you want to backup and tap Next.

Step 6: Choose the Saving format as PST from the drop-down list.

Step 7: Remove Duplicate Mail:- To exclude similar emails from the selected folders.

Step 8: Check these features if required:

  • Mail Filter:- It allows you to separate the emails between two date ranges.
  • Task Filter:- It enables you to filter the mailbox tasks between two dates.

Step 9: Custom Folder Name:- Check this to assign the resultant folder name.

Step 10: Opt for the Buttons:

  • Path To Save:- Click on this to select the destination path for the resultant folder.
  • Convert:- Tap on this to start the export emails from Office 365 to the PST format process.

Step 11: You can also download the report of the process.


Backing up your Microsoft Office 365 mailbox data is crucial as Microsoft does not take responsibility for any data loss. Thus, when the question arises to choose the Best Office 365 Backup Solution. The Office 365 Converter Tool by ConverterTools is the best and safe for you. It also provides the demo version that checks out the performance and working of the tool.

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About The Author:

Mithilesh Tata is a technical expert who has assisted thousands of clients with Microsoft Outlook and other cloud-based email clients. He enjoys writing on email clients backup as well as email migration. He is always excited about giving troubled readers the most up-to-date knowledge, explanation, and user-friendly solutions.

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