How to Bulk Migrate Email From Google Workspace to Gmail

 

Reasons to Migrate from G Suite to Gmail

Here we are going to mention some pointers that lead to the need for Google Workspace to Gmail migration:

• Cost Efficiency: Google Workspace (G Suite) is a paid service, while Gmail offers a free version. Small businesses can easily afford Gmail to continue their workflow with a limited budget.
• Simplicity: It offers a suite of productivity tools beyond just email, including Google Drive, Google Calendar, Google Docs, etc. If someone finds these additional features unnecessary or overwhelming, they might prefer the simplicity of using just Gmail for their email needs.
• Feature: Google Workspace is based on the subscribed service plan, resulting in varying features and services for different users. On the other hand, Gmail provides uniform features and services to all users.
• Management Complexity: For small businesses or individuals, managing Google Workspace accounts, including user administration, security settings, and billing, might be more complex than they prefer. Migrating to Gmail can simplify management and reduce administrative overhead.

For these specified reasons, users want to move their email from Google Workspace to Gmail. After knowing the reasons, go through the upcoming section to learn the methods to migrate your email from Google Workspace to Gmail.

Ways to Migrate Email from Google Workspace to Gmail

There are numerous ways to migrate from G Suite to Gmail. In the upcoming section, we will describe them one by one separately. First, we will cover the manual method for users with technical expertise. After that, we will explain the direct solution to move emails from Google Workspace to Gmail in bulk.

Method 1: Manual Way to Migrate Google Workspace to Gmail Account

We can transfer email from Google Workspace to Gmail with the help of the built-in features of Gmail. Since it offers a variety of built-in functionalities for migrating mailbox items from one email account to another. We use the import mail and contacts option to migrate email from Google Workspace to a Gmail account. This method will be performed in two different phases. Initially, you must activate POP in your G Suite account and create an application-specific password. Subsequently, you can utilize the “Import Mail and Contacts” function. Now, go through both stages to complete the migration process.

Stage 1: Enable POP Server and Generate App Password

1. First, log in to the Google Workspace account you want to access.
2. Now, Open your Gmail Account >> Setting icon >> See all settings.
3. After that, navigate to the Forwarding and POP/IMAP options.
4. In the given window, choose the Enable Pop >> Save Changes.
5. Later, move to the Profile icon and click on Manage your Google Account.
6. Then, go to the Security option and Sign in to the 2-step verification.
7. Subsequently, move to the bottom of the page and click on the App passwords.
8. Now, provide a specific name accordingly and tap on the Create button.
9. A 16-character third-party app password is generated.
10. Lastly, copy the App passwords and save them as well.

After creating the App password, navigate to the next step to migrate email from Google Workspace to Gmail.

Stage 2: Transfer Google Workspace to Gmail Account

1. After all, now log in to your preferred Gmail Account in your Google Workspace.
2. Now, tap on the Setting Icon and pick the See all settings option.
3. Then, move to the option of Accounts and Import >> Import mail and contacts.
4. In the upcoming window, enter the Google Workspace email address >> Continue.
5. Later, input the App password for your chosen G Suite account, along with additional details such as the POP username (which should be the same as your email address), the POP server (pop.gmail.com), and the port (993) >> Continue.
6. Afterward, make the option to Leave a copy of retrieved messages on the server and Label incoming messages.
7. In the end, click on the Start Import button to migrate from G Suite to Gmail.

Once both stages are completed, the email data will be successfully migrated. This method is free to perform, but you must have an awareness of manual expertise. For more commands on the manual method, we will also define another manual solution to do the same.

Method 2: Migrate Email from Google Workspace to Gmail Using Thunderbird

Additionally, we can execute the Google Workspace to Gmail migration with the help of Thunderbird. That’s why, Thunderbird must be preinstalled on your system. If it is not available in your application, first install it and then proceed with the given stages. Although, it includes two phases to execute the task,. Follow the stages as mentioned below:

Stage 1: Export your Google Workspace Emails With Google Takeout

1. First, open and Sign In to the Google Takeout.
2. Now, tap on Deselect All to select mail and click on Next Step.
3. On the same page, make the Export Once option and pick .zip as the file type.
4. If the archive surpasses the chosen size limit, Google Takeout will generate several files.
5. After these are all set up, click on Create Export and wait for the archive to be sent to you.
6. Note that the duration of this process may vary, potentially taking hours or even days depending on the size of your archive.
7. Thereafter, download and save the .mbox file(s) to your hard drive.

When you save the MBOX file into your system then you should proceed and import your emails into the new account using Thunderbird. For this, perform the given steps:

Stage 2: Import the Email into the Thunderbird Account

1. For the next step, open the Thunderbird Application.
2. After that, install the ImportExportTools add-on and reboot the application.
3. Now, ensure that your Gmail account is properly connected and able to send and receive emails.
4. Next, pick the Import option and choose the .mbox file from your Google Takeout export.
5. Lastly, wait for emails as it may take hours or even days for the emails to be uploaded to the app.

By following these steps, you can migrate email from Google Workspace to Gmail individually. However, these methods are lengthy to perform. Thus, you must remember some pointers while choosing the manual method.

Limitations of the Manual Method to Migrate from G Suite to Gmail

Below, the limitations of these methods will be outlined. It’s important to carefully consider these limitations before proceeding with moving your email to prevent any data loss. Additionally, ensure to back up any critical data in your Google Workspace account. Some major cons of using manual methods are as follows:

• The manual method lacks automation, leading to slower migration processes.
• The potential for human error increases when performing the migration manually.
• Also, manual migration may not efficiently handle large volumes of data.
• Moreover, it has complex folder structures that might not transfer accurately.
• Next, the manual migration is time-consuming and resource-intensive.
• Risk of overlooking or taking out crucial data during manual transfer.
• Manual methods may require extensive technical expertise for successful execution.
• It has limited scalability and efficiency compared to automated migration tools.
• The manual transfer may impact the labeling structure of your account.

After considering these limitations, users generally prefer an automated tool to migrate Google Workspace to Gmail. Further, we provide a reliable solution to overcome the limitations of the manual migration process.

Method 3: Reliable Way of Google Workspace to Gmail Migration

The Email Backup Software is a comprehensive solution to migrate email from Google Workspace to Gmail. With the help of this tool, you can migrate a single or bulk of emails at once. Moreover, it automatically removes the duplication of emails that have already been migrated once. Also, the Date Filter feature authorizes users to selectively back up or migrate data by specifying a start date and an end date. Further, the naming convention feature allows you to customize the filename based on various attributes such as recipient (To), sender (From), subject, and date of the email. Additionally, this tool can export G Suite emails to EML, PDF, PST, MSG, CSV, and other file formats. Now, understand the steps to move emails from Google Workspace to Gmail.

Simple Steps to Transfer Email from Google Workspace to Gmail

1. Primarily, launch and run the Email Backup Software on your system.
2. After that, make the option of Google Workspace and enter the email address of it.
3. It will redirect to the web page, where you pick the desired mailbox.
4. After that, select the mailbox to migrate (Photos, Drive, Contacts, Calendar, Gmail) that you need.
5. In the next window, tick the Email Client option and then pick Gmail.
6. Now, enter the email ID and app-specific password to log in.
7. Here, you can use the inbuilt feature of the tool according to your preference.
8. At the end, click on the Download button to migrate email from Google Workspace to Gmail.

These simple steps can migrate your data successfully without any data corruption. This tool is preferred for both tech and non-tech users. Also, it saves the time and effort of an individual.

Conclusion

In conclusion, migrating emails from Google Workspace to Gmail is a strategic decision that requires careful planning and execution to ensure a frequent transition. In this blog, we have elaborated on the top three ways to migrate from Google Workspace to Gmail. As we saw, the manual method is free but full of cons that lead to data loss. Hence, we suggest an automated tool to execute to migrate email from Google Workspace to Gmail. This process is suitable for your data security. Throughout the process, it prioritizes data integrity, security, and user experience to minimize disruptions and maximize productivity. By utilizing this tool, organizations and individuals can successfully migrate their email systems with minimal hassle. Moreover, you can take advantage of Gmail’s features and functionalities.

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