Best Way to Convert MSG to PDF Without Outlook – Free Guide

Written By Lovely Baghel
Approved By Mithilesh Tata
Publish on May 28th, 2025
Reading Time: 3 minutes

Summary:- Email is an important part of both personal and professional communication. Many organizations and individuals utilize Microsoft Outlook and use MSG files to store their data. And sometimes it’s necessary to convert MSG files to PDF for sharing, storage, or compatibility. This blog will guide you through an easy step-by-step process for quick conversion. We’ll cover both a manual method and a professional MSG Converter tool, and bulk convert MSG to PDF.

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Overview of MSG and PDF

MSG files are utilized by Microsoft Outlook and Exchange to store email, contacts, calendar, and similar items. MSG files, short for ‘Message,’ store the complete details of a single email or item in a format developed by Microsoft for Outlook.

Moreover, it may also include attachments and work with programs that support MAPI (Microsoft’s Messaging API).

The term PDF stands for Portable Document Format. It is a file type developed by Adobe used to share documents while keeping their original layout and formatting.

Why Save MSG Files in PDF Format?

Converting MSG files to PDF offers several benefits, making your emails easier to share, store, and protect. We mentioned some of the top benefits of doing this conversion:

The PDF format can be opened on any device without needing Outlook.
PDF files can be password-protected to keep your important data secure.
Also, when converting MSG to PDF. The original layout, fonts, and attachments are preserved exactly as they were in Outlook.
Moreover, PDF files are generally easier to manage and organize than MSG files.
PDFs are also perfect for long-term storage and also used as a legal document in the court.

How do I Export MSG Files? Methods

If you want to convert MSG files to PDF without any cost, you can try a simple manual method available in Outlook. In this section, we have mentioned both a free manual method and a professional tool to convert MSG files to PDF.

Method 1: Export MSG to PDF Manually

To use this free manual method, just follow these simple steps. Note, this method has some limitations, which we’ll explain after the steps:

To start the process, simply open the MSG file using Outlook.
Next, click on File and select Save As.
Then, save the file in .html format.
After that, go to the saved location, right-click the file, and open it with MS Word.
In Word, click Save As and choose PDF as the file format.

Limitations of this Manual Method

The manual method is slow and does not support bulk conversion, so it’s not ideal for handling multiple MSG files at once. This method requires both Outlook and Word, making it less convenient for many users. Additionally, it may cause formatting issues.

Method 2: Best Tool to Batch Convert MSG to PDF Without Outlook

If the above manual method feels too hectic, then use ConverterTools MSG File Converter software. It’s the ideal tool for converting multiple MSG files to PDF in one go, saving time and effort. Additionally, this software provides a user-friendly interface that is easy to use for non-technical users. With bulk conversion, the software offers multiple features like date filter and duplicate removal.

Why Professional Software?

This has a feature to convert MSG to MBOX, HTML, DOC, EML, and other file formats.
Import MSG files directly into Gmail, Office 365, Yahoo Mail, and other popular email services with ease.
Fully compatible with all Windows versions and delivers reliable, high-quality results every time.
This tool additionally lets you convert MSG to PDF with attachments or exclude them.

Steps to Batch Convert MSG File to PDF

Download and install the MSG File Converter Tool. Run the tool.
Then, choose from Select File or Select Folder option and add your MSG file and hit the Next button.
Here, from the tree structure, select and preview the file/folder. Press Next.
Now, choose PDF as the saving format and also utilize the additional feature of this software.
At last, provides a saving location for the converted file and hits the Convert button to start the conversion.

Final Words

In this write-up, we have discussed several methods to convert MSG to PDF. Converting MSG files to PDF makes them easier to share, more secure, and widely compatible. But doing this conversion manually can be tedious for many users, also has various limitations. To do this conversion smoothly, use professional software. This tool makes it easy to convert multiple files at once and also preserve email attachments. Moreover, this tool is a smart choice for both technical and non-technical users.

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About The Author:

Lovely Baghel

As a Technical expert, I love to write blogs on email migration, data recovery, and cloud migration. In my free time, I like to research new things related to technology.