How to Save Zimbra Email as PDF File Format with Attachments

Summary: PDF (Portable Document Format) is a widely used file format that helps keep the original layout, formatting, and appearance of a document. It’s easy to share and view documents across different devices and platforms. Therefore, users often save their Zimbra emails as PDF files to preserve the original layout and get benefits of PDF features. In this blog, we’ll discuss both manual and professional Zimbra Converter tool to save Zimbra Email as PDF format. We’ll first talk about the benefits of using the PDF format, and then go over the different ways you can convert your Zimbra emails to PDF. Download Now   Purchase Now

So, let’s dive in and explore the advantages of using PDF, and then learn the straightforward steps to convert Zimbra mail to PDF format.

Why Do We Need to convert Zimbra mail to PDF?

• PDFs can be accessed and viewed on a wide range of devices, including computers, tablets, and smartphones, making them a universally accessible format.
• It maintains the original formatting, layout, and appearance of the document, ensuring that the content is displayed exactly as intended by the creator.
• PDFs can be easily shared, distributed, and transferred between different users and systems without the risk of formatting or content loss.
• It offers built-in security features, such as password protection and document permissions, which can help to prevent unauthorized access and editing.
• It can be easily searched and indexed, making it convenient to locate specific information within a document.

Once you have understand why need to save Zimbra Email as PDF

Then move forward to save Zimbra TGZ email as PDF using different methods.

How to convert Zimbra mail to PDF Online For Free?

Here we will discuss the manual method to export Zimbra  to PDF using the print feature. Follow the below steps to export Zimbra email as PDF format.

1. Log in to your Zimbra webmail account.
2. Select the emails you want to save as PDF.
3. Click on the “Print” icon or go to File > Print.
4. In the print dialog, choose “Save as PDF” as the printer.
5. Select the desired save location and click “Save” to generate the PDF file.

It is best to use this method to save Zimbra emails with small amounts of data as PDFs, as you can save a single email at a time by following the above steps. When you need to save a lot of data in Zimbra email as PDF format, the manual method may not be the best option for you. Instead, we recommend using the automated method, which can easily save Zimbra TGZ as PDF format in bulk. Proceed to the following section to find out the direct way to save Zimbra emails as PDF files in bulk.

One Stop Solution to save Zimbra Email as PDF, PST, EML, CVS, DOC and more

This advanced tool is powerful software that can help you export Zimbra TGZ files into various formats, such as PDF, EML, PST, DOC, HTML, CSV, MBOX, and so on. Here’s what you can do with this tool:

• Export Zimbra emails, attachments, contacts, calendars, and tasks.
• Dual browse options: add Zimbra database files or folders.
• Advanced keyword search to convert specific emails.
• Maintains folder hierarchy during migration.
• Remove duplicate features based on subject, To, From, and Body.
• Flexible destination location for Zimbra mailbox data.
• Option to skip migrating attachments during conversion.
• Supports all Windows operating systems.
• Export Zimbra mailbox to PST, PDF, DOC, HTML, and more.
• Advanced Date Range filter for targeted conversions.

With these strong features, the automated tool makes it easier to export and convert your Zimbra data, guaranteeing a smooth and effective migration process. To begin, download the Zimbra Converter tool for free and follow the below instructions for a smooth conversion.

6 Simple Steps to Save Zimbra Email as PDF with Attachments:

1. Launch the Zimbra Converter Tool.
2. Select the “Export to PDF” option.
3. Choose the source Zimbra TGZ file you want to convert.
4. Select the option to include attachments in the PDF file.
5. Choose the destination folder for the PDF file.
6. Click the “Convert” button to start the process.

Conclusion

This article showed you two ways to save Zimbra Email as PDF files. If you only have a few emails to convert, the manual method works well. You can simply open each email and save it as a PDF. However, if you have a large number of emails to convert, the automated method is better for bulk conversion. It allows you to save multiple emails as PDFs at once, without as much effort. So choose whichever method works best for your situation – the manual method for a small number of emails or the direct method for a larger volume of emails. Pick the option that fits your needs.

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