How to Convert Gmail Emails to PDF with Attachments

Summary: Are you looking for a proper way to save a PDF from Gmail? Then this technical article will guide you through the best approach to multiple conversions of Gmail emails to PDF. You can easily save your messages to PDF using the mentioned two approaches. But now users are searching for a way to convert Gmail emails to PDF format in bulk. So here we provide the best available solution, including a tool. Furthermore, the tool we will discuss is recommended by experts, and its name is Gmail Converter. First, we’ll know the user’s query about it. Then, we’ll discuss the reasons behind uploading Gmail emails as PDFs.


User Query: ”I’m searching for a convenient solution to convert my multiple Gmail emails into PDF format. As I have a stack of crucial emails that I want to preserve securely in PDFs for future reference, I need a user-friendly method. Could you please share detailed instructions or suggest reliable tools to accomplish this task smoothly? Your expertise would be greatly appreciated”

Benefits to Convert Gmail Emails to PDF

  • PDF files are easily searchable and organized for quick access to information.
  • You can easily share PDF files via email, cloud storage, or social media for efficient collaboration.
  • You can print PDF emails that retain original formatting, providing clear, readable hard copies.
  • PDF files are compact and ideal for archiving emails on various storage options.
  • You can set a password for protection to enhance security for sensitive information in PDF format.
  • You can be viewed with a PDF reader on any device, enabling access from anywhere, including mobile devices.

Now, let’s discover how to save emails from Gmail as a PDF. Here are two top ways to export emails from Gmail into PDF. After reading the full blog, you will find the best solution according to your needs.

2 Effective Approaches to Convert Gmail Emails to PDF

You will learn two effective solutions that can easily export Gmail to PDF without difficulty. First, you read, then choose any of them as per your requirements.

Method 1: Manual Approach to Export Gmail Emails to PDF

This approach is a technical and free method to save your email message into PDF. You can export your emails one by one into PDF using the manual solution. Here is a step-by-step guide to uploading your email to PDF:

  1. First, open Gmail on your system.
  2. Select the Gmail email to save as PDF.
  3. From the top right corner hit on the three dots.
  4. Choose the Print option from the menu & change the Destination to Save as PDF.
  5. Then, hit the Save button and navigate to the folder to save the PDF file.
  6. At last, enter a Name for the PDF file and click the Save button.

The PDF file will be saved to the specified folder. It will include the email message, as well as any attachments that were included in the email. This method allows you to export a single email into a PDF. Moreover, some important points are mentioned below to keep in mind during conversion.

Limitations to Convert Gmail Emails to PDF of the Manual Approach

  • You can convert only one email at once.
  • The formatting of the email may not be preserved perfectly in the PDF file.
  • This method does not allow you to save multiple emails as a single PDF file.

Note: If you want to export multiple emails as a single PDF file, you can choose the Gmail backup software that can save multiple Gmail emails with attachments at once.

Method 2: Automated Approach to Convert Gmail Emails to PDF

The Gmail Converter is reliable & secure software, and it can save multiple emails into PDFs at once. It offers several features with a simple user-friendly interface. Non-technical users can use it easily. It can save time and effort as well as export Gmail Emails to PST and other file formats. Now, let’s learn how to turn a Gmail email into a PDF.

Step-By-Step Guide to Export Gmail to PDF

  1. First, Download & Install the Gmail Backup Tool and Run it.
  2. Select the Gmail(Backup Mails only) option.
  3. Then, enter your Email ID or App Password, and click the Sign In button.
  4. Now, review folder No, Name, and Total Count, then Next.
  5. Choose the Save in the File Format option.
  6. Pick out the PDF file format from the drop-down list.
  7. After that, choose the Save attachments in Separate folder features and others that you want then, Next.
  8. Click on the Save Path button to set the destination of the PDF file.
  9. Finally, click on the Download button.

You can save multiple Gmail emails as PDFs using the above solution. Also, you can Download a free demo version to try it first, and it can convert 50 items per folder.


I hope this blog is helpful for you to convert Gmail emails to PDFs. As we discussed the two best methods to export Gmail to PDF. You can choose any of them to save your emails into PDF, but Before using the conversion process for important files, always test it first. This way, you can be sure that the conversion will work properly and that the resulting PDF files will be correct and easily read.

Frequently Asked Questions

Q. How to save Gmail emails with attachments as PDFs?

Ans- Open Gmail, select the email, click three dots, choose Print, change the destination to Save as PDF, select folder, name PDF, and click Save. 
You can export your single Gmail emails as PDFs using the above method. If you want to convert multiple emails simultaneously, choose the professional tool. 

Q. How do I save multiple Gmail emails as PDFs?

Ans- You can save your multiple Gmail emails with attachments as PDFs using Gmail backup:
1. Download & Install Gmail Converter Tool.
2. Choose the “Backup Mails only” option.
3. Sign in with an Email ID or App Password.
4. Review folders and click Next.
5. Select PDF file format.
6. Choose the save attachments option.
7. Set the destination path for the PDF file.
8. At last, click on the Download button.

5/5 - (1 vote)

About The Author:

As a Technical expert, I love to write blogs on email migration, data recovery, and cloud migration. In my free time, I like to research new things related to technology.

Related Post