How to Export Outlook (Office 365) to HTML

Why would a user export Outlook 365 Emails to HTML?

There are multiple reasons why a user would want to Export Outlook 365 to HTML. Among which, the top 5 reasons are listed below: 

1. Browser Compatibility offered: After exporting your emails to HTML format, you can open your emails in any web browser you want without any need for extra software.
2. Compact Size: HTML files are smaller than PST or MSG, which saves a lot of storage space.
3. Ease of Sharing: After the conversion process, you can send emails quickly without formatting or compatibility issues.
4. Original Layout: The HTML Format keeps the fonts, links, and overall formatting intact. 
5. Cross-Device Accessibility: You can view your emails effortlessly on desktops, laptops, or mobiles.

Practical ways to Export Outlook 365 to HTML

There are a number of different ways to save Office 365 Mail as HTML Format, but here we are going to discuss only two proven methods out of them. The first solution is manual, whereas the second one is an advanced solution. You can pick either of the two solutions according to your requirements and expertise. 

Manual Solution: Using MS Outlook to Convert Office 365 into HTML

Using this approach, you can save your email in HTML format with the help of Microsoft Outlook, but the process can take long hours to complete, especially if you repeat it for multiple emails. Also, installation of MS Outlook is a prerequisite for this method. And, in case you don’t have it installed on your system, you can’t proceed with this method. The Steps to export Outlook 365 to HTML using this method are given below:

1. Install and run the MS Outlook desktop client on your existing PC.
2. Then, search through your inbox and open the specific email you want to export.
3. Now, navigate to the File tab located at the top-left corner.
4. Simply, hit the Save As option. A new window will appear on your screen.
5. Then, in the Save as type dropdown, select HTML (*.htm or *.html) Format.
6. Pick the destination folder on your computer where you wish to save your file.
7. You can now rename your file if needed to avoid any kind of confusion.
8. Lastly, hit the Save button. 

Now, your email is saved in HTML format. To check, you’ll have to manually go to the folder, locate the saved file, and open it in a browser. The message will appear as a web page. However, you have to remember that attachments are not included within this HTML file. If you want to save your attachments, you’ll need to download each file separately.

Important: Now imagine repeating this process for hundreds of emails. You’d have to open each email individually, follow the same steps, and then save them manually—making it a complicated and time-consuming task. This limitation is why most users quickly move toward an automated solution when they have bulk emails to export. For that, I have shared an automated software along with its steps below: 

Automated solution: The Converter Tools Office 365 Converter 

The most efficient and genuine solution to export Outlook 365 to HTML available to date is Converter Tools Office 365 Converter. This software offers you data integrity, as well as keeps the formatting, links, and attachments intact. Also, it provides you with various built-in advanced features that you can utilize according to your requirements. Moreover, the tool goes beyond just HTML File Format and can also export Outlook 365 Emails to EML, PDF, MSG, and several other formats. For successful conversion, follow the steps below carefully. 

Quick Steps to Convert Office 365 Emails into HTML:- 

1. Run the Converter Tools Office 365 tool on your system and click the Backup option. 
2. Then, simply click on the Continue button. 
3. After that, sign in with your valid Office 365 credentials and hit Next. 
4. Then, whichever folder’s emails you want to convert, just pick them. 
5. Now, you select your desired files from the ones appearing in a hierarchy and click Next to continue. 
6. Simply, choose EML under the Saves/backup/Migrate As option. 
7. You may utilize the built-in features provided if needed, and hit the Convert button. 

Your Office 365 emails are successfully exported into the HTML File Format. 

Conclusion

In the above blog, we discussed two effective ways to export Outlook 365 to HTML. While the manual method is very time-consuming and lengthy, the Converter Tools Office 365 tool is quick and reliable at the same time. You can pick either of the two methods as per your needs and convenience. Also, refer to the steps of conversion correctly for successful export. Finally, just check out the FAQs below to get more insights into the whole process.

Frequently Asked Questions:

About The Author:

Loic Traves

Loic Traves is a seasoned technical expert who has helped thousands of clients with Microsoft Outlook and various cloud-based email platforms. He enjoys writing about email client backups and migration processes. Passionate about supporting users in need, he strives to provide the latest insights, clear explanations, and practical, user-friendly solutions.

Related Post

Ultimate Guide to Migrate Zoho Mail to Google Workspace

Export Zoho Mail to CSV – Fast & Secure Method

Export Zoho Mail to MSG – Smart Conversion Guide