How to Convert PST to MSG Files By Using Best Approaches

Summary: This article will explain the two easy methods to convert PST files to MSG files. There are a few different ways to convert PST files to MSG files, but here we come to know the best two approaches to convert PST to MSG. Additionally, we will also explain the Outlook PST Converter tool that can make the conversion process easier and faster. Before we get started, let’s define PST and MSG files and discuss why you might want to convert the PST to MSG.


Overview of PST & MSG Files

PST files are the default file format used by Microsoft Outlook to store email messages, contacts, calendars, and other mailbox items also. PST files are a type of Personal Storage Table (PST), which is a database that stores Outlook data.

MSG files are individual email messages and are saved as separate files. MSG files also contain all of the data from an email message, including the message body, headers, attachments, and metadata. But sometimes due to various reasons, users want to convert PST to MSG.

File FormatPST is a database file format with a .pst file extension.MSG is a plain text file format having a .msg file extension.
Data StoredPST can store a variety of mailbox items, including email messages, contacts, calendars, and tasks.MSG can only store individual email messages.
SizeThe size of PST Files can be much larger than MSG.PST files can be very large, while MSG files are typically smaller.
 Ease of UseThese files are more difficult to use than MSG files as they require you to use Microsoft OutlookMSG files are easier to use, as they can be opened by most email clients.
Supported byPST files are only supported by Microsoft Outlook. However, some email clients may not be able to open all of the data that is stored in a PST file.These files are supported by most email clients

Reasons to Convert Outlook PST to MSG

Here are some reasons that clear out why users want to export PST to MSG files:

  • Ease of use: MSG files are easier to use than PST files, as they can be opened by most email clients. This means that you can easily share your email messages with people who don’t use Microsoft Outlook.
  • Portability: MSG files are smaller than PST files, which makes them easier to transfer. This can be useful if you need to move your email messages to another computer or email client.
  • Compatibility: MSG files are compatible with most email clients, including Microsoft Outlook, Apple Mail, and Gmail. This means that you can easily import your email messages into another email client if you decide to switch.
  • Security: MSG files are not as secure as PST files, as they are not encrypted by default. However, you can encrypt MSG files using a third-party tool.

Best Methods to Convert PST to MSG

Here we are going to discuss the best two methods for the conversion of PST files into MSG. These two methods permit users to export the PST files to MSG that include contact, calendar, email messages, and tasks.

Method 1: Convert Files PST to MSG Manually

MS Outlook has an option that allows you to convert PST mailbox files to MSG files. Steps of how to do it by manual method:

  1. Open Microsoft Outlook and then go to Inbox.
  2. Then, select an email and Drag and drop the email from Outlook to an Explorer folder or the desktop.
  3. Repeat step 2 for the other emails.
  4. If you have saved the MSG files in a folder, you can zip the folder using any tool. Otherwise, move all the files of MSG to a folder and then zip it.
  5. Now, Compose a new email and attach the zipped folder of MSG files.

However, this manual trick is a quick solution, but it can be time-consuming and difficult to locate each email in Microsoft Outlook to drag and drop into an Explorer folder. This method only converts selected emails from the PST file to MSG format. It does not convert the entire PST file. Only a professional solution can help you convert PST files to MSG format quickly and efficiently.

Method 2: Convert PST to MSG Professionally

If the manual tricks mentioned above do not work correctly, you can use an automated solution such as PST Converter Tool. This software effectively converts PST files to MSG format, including attachments. By using this tool you can save multiple Outlook emails as MSG along with this you can convert PST to MBOX, PDF, TXT, MSG, HTML, EML, and so on.

  1. Launch and Start the PST Converter tool.
  2. Then, choose Select Files or Multiple Files/Folder and browse the PST files.
  3. Select files that you want to convert to PST and preview them by double-clicking.
  4. Now, select MSG from the drop-down of Save/Backup/Migrate.
  5. You can select any feature according to your need.
  6. After that, choose the desired location where you have to save your resultant file by clicking on Path to Save.
  7. Finally, click the Convert button to convert PST to MSG files.

Benefits of Using Professional Tool

The users convert PST files and various file formats by using a professional tool. Many tech experts suggest this software because it offers a wide range of features, including:

  • This software helps change PST files of any size.
  • Users can easily convert PST to EML, PDF, TXT, MSG, HTML, EMLX, and so on.
  • It has a simple UI which makes it more attractive and understandable for the users.
  • This works well with all versions of Windows as well as Mac.


In this article, we just explain all the frequent queries of the users starting from why and ending with how. Both the methods are easy to use but have different features so it’s up to you which method you find suitable to convert PST to MSG files.

Frequently Asked Questions

Q. How do I convert multiple PST files to MSG?

Ans- You can convert all your PST files to MSG in bulk by using the Profesional tool. This tool saves multiple Outlook emails as MSG and also in various file formats.

Q. Can I convert PST files to MSG including attachments?

Ans- Yes, by using the PST Converter Tool you can easily convert all the PST files to MSG with attachments also. This tool converts the PST files to 10+ file formats with attachments.

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About The Author:

As a Technical expert, I love to write blogs on email migration, data recovery, and cloud migration. In my free time, I like to research new things related to technology.

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