How to Migrate Office 365 to Outlook.com Easily

Quick Steps to Add Office 365 Emails to Outlook

In case you need to urgently migrate Office 365 data to Outlook.com, refer to the quick steps of migration provided below. 

1. Run the Office 365 Backup Tool and click on Backup.
2. Then, click Continue & log in to Office 365 with valid credentials. 
3. Choose the required file/folder to migrate to Outlook.com.
4. Select IMAP under the Email clients and enter Hotmail credentials. 
5. Use the built-in filters of the software and click Next. 

Although following these steps, you can migrate your Office 365 data to Hotmail. But, if you have sufficient time to invest, continue reading to get better clarity and understanding of the various migration methods.

Why Migrate Office 365 to Outlook.com?

Before moving on to the migration process, let’s understand why users prefer to migrate Office 365 data to Outlook.com. 

1. Users can eliminate the licensing costs with Outlook.com’s free or low-cost plans.
2. Hotmail offers a familiar Outlook interface for an easy user transition.
3. Moreover, there is no need for a complex setup or admin management.
4. You can easily access data across web, mobile, & desktop devices via Hotmail.
5. Also, Hotmail includes the built-in spam filtering features. 

Considering the above-mentioned facts, it is important to migrate Office 365 to Hotmail. Therefore, in the upcoming sections of the blog, we will discuss two proven techniques of migration. Read through each one of them carefully. 

Technique 1: Manual Method to Move Office 365 to Outlook.com

This method allows users to manually move their emails from Office 365 to Outlook.com by adding both accounts to the Outlook desktop. After adding both accounts and completing the synchronisation, you can simply drag and drop Office 365 data from one account to the other.

Steps to Migrate Office 365 to Outlook.com

1. To begin, open the MS Outlook application on your system.
2. Then, navigate to the File menu >> click on the Add Account option. 
3. After that, sign in to your active Office 365 account. 
4. Again, click on the Add Account option >> add the Outlook.com account now. 
5. Now, both the mailboxes will appear in the same Outlook profile.
6. Once Outlook sync both the accounts, open the O365 mailbox folder.
7. Next, select the desired emails/folders you need to migrate. 
8. Then, drag & drop them into the corresponding folders under Outlook.com.
9. Wait until the synchronisation process completes. 
10. Finally, all your required emails will get uploaded to Outlook.com successfully.

Drawbacks of the Manual Approach 

1. It’s slow because you have to move emails manually.
2. Not suitable for large mailboxes or bulk migration.
3. You must keep Outlook open until syncing finishes.
4. Risk of missing or partially synced emails if the internet disconnects.

Technique 2: Reliable Software to Migrate Office 365 to Outlook.com

Office 365 Backup Tool is one of the most recommended software tools to migrate Office 365 data to Outlook.com. The primary aim of this software is to provide the user with complete data accuracy and integrity. This helps large-scale businesses and IT professionals to securely migrate their data without any data loss. Moreover, they can use the same software to migrate Office 365 to Yandex Mail, Zoho Mail, Yahoo Mail, IMAP, and more email clients. In addition, the preview panel and advanced features of the software simplify the entire migration for both technical and non-technical users. 

Step-Wise Tutorial to Transfer Office 365 Data to Outlook 

1. Download & open the Office 365 Backup Tool on your system and click on Backup.
   
   


2. Then, click on the Continue button to move further.
   
   


3. After that, log in to your Office 365 account via Modern Auth 2.0 or Impersonation.
   
   


4. Then, choose the desired files/folders >> preview them in the right panel >> Next.
   
   


5. Now, select IMAP as the destination under the email clients dropdown list.
   
   


6. Next, enter your Hotmail credentials to login to an active Outlook.com account.
   
   


7. At this point, you can apply the advanced features if required.
   
   


8. Finally, click on the Next button to proceed further.
   
   

Conclusion

To conclude, the entire process of Office 365 to Outlook.com is way easier if you proceed with the right approach. Irrespective of the aim of migration, you can choose either of the two workflows explained above. The manual method works well for small mailboxes and is ideal to use for individuals with certain technical expertise. Whereas, It is advised to opt for the automated software for large-scale organisations and IT professionals. Despite the simple interface, if you have any migration-related queries, reach out to our tech support team for personalised assistance.

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