Batch Convert MSG Files to TXT with or without Outlook

Written By Loic Traves
Approved By Mithilesh Tata
Publish on July 21st, 2025
Reading Time: 3 minutes

Summary: Microsoft Outlook keeps individual email messages in the MSG file format for convenient use and management. A single email and its corresponding metadata and body are contained in each MSG file. However, sometimes users might like to save certain messages in TXT format for convenience and compatibility. This requirement comes up for easier sharing, archiving, or viewing emails without Outlook. To do this, you can manually convert MSG files to TXT format one at a time using Outlook. Alternatively, professional MSG Converter software enables bulk conversion of multiple MSG files to TXT with ease and accuracy.

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Needs to Convert MSG to TXT

Conversion of an MSG file into a text file might be useful for different practical and business reasons. Here are some key factors that create a need for conversion.

TXT files require less storage to store and are ideal for long-term email archiving.
It can be opened on any device and operating system without software.
Converting an MSG file to TXT enables quick and easy searching.
Unlike the MSG file, TXT files are easily extracted and useful for analysis.
If you convert a MSG file into TXT, you will be able to access batch mailbox data.

Manual Method to Convert MSG Files to TXT

Microsoft Outlook makes it simple to convert MSG files into TXT format using its built-in save options. Simply follow the manual steps to perform the conversion quickly and efficiently.

Download and open the Microsoft Outlook application on your computer to begin the process.

After that, log in using the required admin account credentials to authenticate.
Then, click the Windows and E buttons simultaneously to access File Explorer.
Next, go to the folder where your MSG files are saved on your system.

After that, double-click the file to open it in Microsoft Outlook.
Then, click on the File menu and open the Info tab.

Under the Info tab, select the Save As option.
After that, choose .txt as the file extension to save the email in text format.
Then, browse and choose a location to store the converted TXT file.
In the end, ensure that all your data is intact and no information is missing.

Professional Method to Convert Outlook MSG to TXT

Although the manual method can directly convert your MSG file into TXT format, it does not allow bulk import of your data. For bulk MSG file conversion, opt for the professional MSG Converter Tool. It uses advanced algorithms to convert your data efficiently and accurately. Also, it processes all your data perfectly to maintain data integrity and data privacy, to secure your sensitive data. Moreover, the tool can also convert MSG files to Word, Thunderbird, and other prominent platforms.

Steps to Convert MSG Files to TXT

Start by downloading and installing the MSG Converter Tool on your system.
Then, click on either the Select File or Select Folder option to continue.
Browse your computer and pick the MSG file or folder you wish to convert.
Preview the loaded MSG data and select the specific items you wish to convert.
Select TXT from the list of available file formats as your preferred output option.
Then, apply filters if needed to customize and refine your conversion results.
Next, select the folder where you want to store the converted TXT files.
Finally, click the Convert button and ensure the process completes without any data loss.

Conclusion

Converting MSG to TXT is easy and convenient for daily users. As we know, TXT files take less space, are easy to store, and can be opened on any device. For an easy and safe conversion, you may use Outlook for manual conversion or a professional tool for batch processing. The professional approach saves time and works efficiently with multiple files. It also keeps your data secure and safe while converting. Pick the option according to your requirement to convert MSG files to TXT easily.

Frequently Asked Questions:

Q.1 How to convert .msg files to .txt?

Ans: For smooth MSG to TXT conversion, you can use either the manual approach or a professional software solution. Each method works well based on different needs and scenarios. Select the option that best fits your requirements for efficient and accurate conversion.

Q.2 How to open a .msg file without Outlook?

Ans: If you want to open an MSG file without the need for or installation of Outlook, use a professional MSG to TXT converter. This converter easily manages your conversion data while maintaining data integrity.

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About The Author:

Loic Traves

Loic Traves is a seasoned technical expert who has helped thousands of clients with Microsoft Outlook and various cloud-based email platforms. He enjoys writing about email client backups and migration processes. Passionate about supporting users in need, he strives to provide the latest insights, clear explanations, and practical, user-friendly solutions.