How to Convert Outlook Email to PDF with Attachments

Written By Gaurang Sharad
Updated on September 6th, 2023

Summary: PST files are only compatible with MS Outlook so you cannot open a PST file without it. So the problem arises how can I share Outlook emails with those, who don’t use Outlook. The answer is very simple, convert Outlook email to PDF, because PDF files are widely compatible. Therefore, in this article, we will explain the manual methods by using Outlook and a professional solution that consists of the finest Outlook PST Converter tool.

Download Now Purchase Now

What is a PST file and Why Need to Convert it into a PDF

PST file is a portable storage table created in MS Outlook to store copies of data like email messages, tasks, calendars, contacts, and others. However, you can open a PST file only through Outlook because no other platform supports it. That is why, whenever you share a PST file with clients or any individual, you have to make sure that the receiver has an Outlook account to view it. If not, then you have to convert it into a file format that is more accessible, and for that, PDF is the best option. So let’s move forward to learn the best and simple methods to do so.

Best Methods to Convert Outlook Email to PDF

To export a PST file manually we will explain 02 procedures which are the Print and Save As options provided by MS Outlook. Additionally, we will also include a professional method which is a more advanced way to convert Outlook data files to PDF. So read this blog to the end to find the solution that suits you best.

Method 1: Save PST into PDF Using the Print Option in Outlook

Outlook has a built-in feature of print which allows you to save your files in PDF format, so follow the mentioned steps below.

Launch the Outlook application in your system.
Go to the File and click on the Print option.
Select Printer and from the drop-drop menu choose Microsoft Print to PDF feature.
Click on the Print Options button and use the options accordingly.
Finally, click the Print button to convert Outlook email to PDF

Method 2: Convert PST File to PDF Using Save As in Outlook

In this method, you need to convert the PST file into HTML format, then open the file in MS Word and change its file extension to PDF. Follow the below-outlined steps.

Open MS Outlook and select the emails you want to convert.
After that, go to File >> Save As.
Choose a destination to save the resultant file, and provide a name.
From the drop-down menu of Save As Type select HTML format and click the Save button.
Go to the destination where you have saved the file and right-click on it.
Choose Open With >> Word(desktop).
Click on the File >> Save As.
Provide a destination to save the resultant file.
Select PDF from the drop-down menu of the Save As Type box and click Save.
Finally, your PST is converted into PDF file format.

These are the manual methods that can export Outlook emails to PDF. However, if we talk about how reliable they are, then they are not methods you can be dependent on. Moreover, they have some disadvantages that can lead to huge data loss if you are not a technical expert. So we are providing you with a safer and simpler method that is highly recommended by IT professionals.

Method 3: Convert Outlook Email to PDF Using an Automated Tool

Outlook PST Converter Tool is an outstanding utility that allows you to export Outlook data files into PDF format. It also provides many other file formats like TXT, MSG, HTML, EML, MBOX, EMLX, etc. to save the PST file. Additionally, it provides 100% data integrity and maintains the data hierarchy during the conversion process.

Step-by-Step Guide to Convert PST to PDF Online

Download and Run the Outlook PST Converter.
Choose the Single File or Multiple File/Folder to browse the .pst file you need to convert.
Check the folders you require from the tree structure, preview them, and click Next.
Select PDF from the drop-down menu.
Use other features provided by the software.
Set the destination path to save the resultant file.
Finally, click the Convert button to start the conversion process.

Conclusion

In the above write-up, we have explained the two manual methods that can export your Outlook data into PDF. However, those methods have some disadvantages that can damage or affect the quality of your data. Therefore, we have also described a professional solution that allows you to convert Outlook email to PDF with attachments while maintaining 100% data integrity and authenticity. However, choose the method that benefits you the most in terms of safety and reliability.

4.9/5 - (18 votes)

About The Author:

Gaurang Sharad