How to Migrate Email From Zoho to Office 365 in Easy Steps

 

Understanding of Zoho Mail and Office 365

Before moving to the method, let’s know briefly about Zoho Mail and Office 365

Zoho Mail:- Zoho Mail is an email hosting service offered by Zoho Corporation. It is designed for individuals, small businesses, and organizations. Also, it integrates with other Zoho applications, such as Zoho Docs and Zoho Calendar, etc. It is easy to navigate and manage your emails efficiently.

Office 365:- Office 365, now known as Microsoft 365, is a comprehensive suite of cloud-based productivity tools developed by Microsoft. It contains various applications and services designed to simplify communication, collaboration, and productivity for individuals and businesses. Office 365 has become essential for organizations looking to modernize their workplace and enhance productivity.

Benefits of Using Office 365

Office 365 offers a wide array of benefits for individuals, businesses, and organizations. Some of the key advantages are as follows:

• Office 365 allows real-time editing and sharing of documents among team members.
• Easily access to Office applications from any device with internet connectivity.
• Integration with various tools like OneDrive, Teams, and SharePoint streamlines workflows.
• O365 provides users always have access to the latest features and security patches.
• Easily scales up or down based on organizational needs without additional infrastructure costs.
• Built-in security features protect data from threats and store data hassle-free.
• Centralized administration dashboard for managing users, licenses, and settings.
• Cloud-based storage ensures data is securely backed up and accessible in emergencies.

After knowing the benefits of using Office 365, understand the different techniques to migrate Zoho email to Office 365.

Three Efficient Solutions to Migrate Email From Zoho to Office 365

Here, we will discuss the top three techniques to perform Zoho Mail to Office 365 migration. First, we explain the manual solution for the migration process. But, be aware that you have to perform several stages for manual migration. Hence, we also describe the reliable solution to migrate Zoho Mail to Office 365.

Technique 1: Migrate Zoho Email to Office 365 Using MS Outlook

This method can be completed with the help of MS Outlook. You can not migrate Zoho directly. That’s why, it is divided into three phases for the ease of the users. Perform each stage carefully.

Phase 1: Set up Your Zoho Account to Sync With Your Office 365 Account

For the first stage, you should configure your Zoho mail to Office 365 Account. Discuss the following steps to do so:

1. Foremost, open the MS Outlook>>File>>Add Account.
2. In the Add Account wizard, authenticate the login process of Zoho Mail.
3. Now, click the Advance options>>Let me set up my account manually>>Connect.
4. Then, pick the IMAP option and enter the necessary IMAP and SMTP configuration details.
5. Here, enter the password of Zoho Mail and tap on Connect Button.

Once you configured the Zoho mail to the Office 365 account, navigate to the staging phase of the process.

Phase 2: Convert Zoho Mail to PST Format

Now, export Zoho Mail to PST Format by following the given steps:

1. Subsequently, open Outlook>>File>>Open & Export>>Import & Export.
2. After that, pick the Export to a file>>Outlook data file (.pst).
3. Now, browse the folder and set the destination path of the folder.
4. Lastly, click the Finish button to convert Zoho mail to PST file format.

After converting the PST file, migrate the file into the O365 account.

Phase 3: Configure the Office 365 Account to MS Outlook

1. To configure an MS Office 365 account, click the Windows key on your keyboard.
2. After that, search for MS Outlook and double-tap on it to open.
3. Now, go to the File tab and click on the Add Account button.
4. Enter the Email Address of Office 365 and proceed further.
5. Then, click the Connect button and enter the password on the given screen.
6. That’s it, your MS Office 365 account is configured in MS Outlook.

Once you configure the O365 account, migrate the PST file to the Office 365 account.

Phase 4: Transfer PST File to Office 365 Account

In the last phase, go through the steps as follows:

1. Open MS Outlook>>File>> Open & Export>>Import/Export.
2. Now, pick Import from another file or program from the Import/Export wizard.
3. Then, select the Outlook data file (.pst) and choose the destination Office 365 mailbox folder.
4. Later, tap on the Browse button to open the desired PST file.
5. At the end, click the Finish Button to Zoho mail to Office 365 migration.

After performing these phases, now you successfully transfer emails from Zoho to O365. Now, move to the second technique to do the same.

Technique 2: Migrate Email From Zoho to Office 365 By Zoho Mail

In this approach, we use an official Zoho account to accomplish the task. This method is also divided into two phases: transfer emails from Zoho Mail to an EML file and Drag-Drop the EML file into your Office 365 account. Further, learn the steps to transfer emails from Zoho to O365.

Phase 1: Transfer Emails From Zoho Mail to an EML File

1. To begin, log in to your Zoho Mail account and go to the Settings options.
2. In the Mail section, pick the Import/Export option from the given list.
3. Now, move to the Export section and choose the desired folder to transfer emails.
4. Then, click the export Button and the migration process begins.
5. It will create a Zip file link of Zoho mail on the same account.

At the end, you will get the Zip file in .eml format. Now proceed with the next phase to complete the migration email from Zoho to Office 365.

Phase 2: Drag and Drop the EML File into the Office 365

To continue with the steps, you need to open the Outlook account in which Office 365 is already configured.

1. Subsequently, open MS Outlook on your screen.
2. Now, navigate to the desired folder to add the given data.
3. Then, extend the inbox folder in Office 365 drag and drop the .eml files into this location.
4. Lastly, your Zoho mailbox emails have been successfully transferred to your Office 365 account.

It is the end of the manual techniques to transfer Zoho Mail emails to O365. There is no cost of using the manual solution but it is divided into several sections which can be difficult for a user to perform. However, it also has some negative points, which can lead to data loss.

Limitations of the Manual Technique

1. You need technical expertise to accomplish the given task.
2. Also, it migrates emails one by one separately.
3. You must perform all the given stages, which is time-consuming.
4. In case, you miss a bit of step you can lose your essential data.

Technique 3: Automated Way to Migrate Email From Zoho to Office 365

To conquer the limitations of the manual method, you can use Zoho Mail Converter to migrate Zoho email to Office 365. This tool can easily transfer your data to O365 with no data loss. You can migrate single or multiple emails to your Office 365 account. Also, you can see the chosen content in the preview panel before migration. Moreover, it automatically deletes the duplication of emails. Additionally, this tool can migrate Zoho mail to Gmail, Hotmail, Live Exchange, IMAP, Opera Mail, Yandex Mail, Amazon Webmail, etc. Now, understand the steps to simplify the Zoho to O365 migration.

Steps to Migrate Email From Zoho to Office 365

1. First, download, install, and run the Zoho Mail Converter.
2. Then, authenticate the login process of Zoho mail>>Sign in.
3. Next, pick the desired file/folder to migrate into Office 365.
4. After that, select O365 as an email client>>Enter the user ID and password of it.
5. According to necessities, go for the additional features.
6. At the end, click the Convert Button to migrate email to Office 365.

These few clicks can make your task easier and faster. All your data is safe and you provide a specific file/folder name according to your choice.

Conclusion

We described the manual and automated solution to migrate email from Zoho to Office 365. Pick any of them and maximize the benefits of Office 365’s strong email and collaboration features. However, the expert recommends the given software to do the same. Because it performs a successful migration process. Ultimately, a successful migration not only enhances productivity but also innovates within the Microsoft ecosystem.

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