Best Ways to Convert MSG to HTML Files Easily

Written By Loic Traves
Approved By Mithilesh Tata
Publish on December 15th, 2025
Reading Time: 4 minutes

Samuel’s Query: In our organization, we save archive project-related communication as MSG files, then our documentation team convert MSG to HTML for internal documentation. Therefore, suggest a secure method to do the same within a few minutes without losing formatting so that we can enhance our productivity.

Overview: As an IT admin, it is common to deal with a large number of MSG files. But sometimes, it becomes crucial for users to convert MSG files to HTML for better accessibility, sharing, and editing purposes. In this article, we will explore two different methods of conversion, including the manual technique & ConverterTools MSG Converter. These methods will help you efficiently convert your MSG files into HTML format.

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Why Do We Need to Convert MSG File to HTML?

Due to various reasons, both industry professionals and organizations choose to convert MSG files to HTML. Have a look at some of the most relevant ones.

HTML files can easily be accessed in any web browser without needing Outlook.
As well as, Users can easily share their emails across different platforms.
Moreover, users can keep the original formatting, images, and links preserved.
It is very simple to edit these files using any HTML or text editor.
Also, you can embed emails into websites or internal documentation.

Proven Ways to Convert MSG to HTML

This section of the blog covers the actual conversion in detail. Just go through the following methods of conversion in detail and adapt any one as per your need. The two widely used approaches to convert Outlook MSG to HTML are:

Hands-on Approach

Advanced Software

Method 01: Export MSG to HTML using MS Outlook

Firstly, navigate to the folder where you have saved your MSG files.
Then, locate an MSG file & open it via the Microsoft Outlook application.
Now, once the file opens in Outlook, go to the File tab >> Save As.
You will see a Save As dialog box on your screen.
From there, select HTML as the output format among other file formats.
Then, specify the location of the destination folder >> click Save.
Now, you have to follow the same steps of conversion for each MSG file.

Cons of the Manual Approach

This method doesn’t support bulk conversion of MSG files.
As well as it will take you long hours to convert large numbers of emails.
Moreover, you may lose some formatting or important data during conversion.
Also, there are high chances of human errors and duplication.

Method 02: Automated Solution to Convert MSG to HTML

As we discussed the manual approach above in detail, to overcome its limitations, several enterprises opt for the ConverterTools MSG Converter. This software is an all-in-one solution designed to convert MSG files to HTML format without any data loss. Moreover, it makes sure to keep the folder structure, original formatting & attachments intact during the conversion. All thanks to the user-friendly and interactive GUI of the software, now non-technical users can also convert MSG to DOC, PDF, PST, etc. file formats. Additionally, it supports single as well as batch file conversion & allows users to preview their email content before conversion. Also, the software offers various built-in features such as date range feature, duplicate removal, & attachment management, to make it convenient for the user.

Quick Steps to Convert MSG to HTML

Firstly, download & install the ConverterTools MSG Converter >> open it.

Then, use Select Files/Folders or drag and drop MSG files to convert.

After that, select MSG files from the hierarchy >> preview attachments >> Next.

Now, pick HTML as the output file format from the drop-down list.

Next, you can apply the additional filters for customized conversion if needed.

Lastly, provide the path to save the resultant HTML files >> click the Convert button.

Emma’s Success Story

Emma Clarke, Project Coordinator, London, needed to convert her thousands of important MSG files into HTML for internal documentation and web publishing. First, Emma tried to open each MSG in Outlook & save it manually in HTML format. Later, she realised that this approach is slow, tedious, & prone to formatting errors. Then, her friend suggested she switch to ConverterTools MSG Converter. Thereafter, Emma used it and converted all her MSG files to HTML in a few clicks. The software made the entire conversion three times faster, saving her hours of manual work.

Conclusion

As we discussed in the above blog, several enterprises and IT admins convert MSG to HTML for better accessibility and publishing purposes. IT professionals with a few MSG files can use the manual method. Whereas, it is advised to use the automated solution for organizations as they can convert their emails in bulk that too using advanced filters to enhance productivity. Even if you are a naive user, no need to compromise with your work, as we provide 24*7 tech support.

Frequently Asked Questions:

Q.1 Can I convert an MSG file to HTML without Outlook?

Ans. Yes, you can save MSG Emails to HTML without Outlook, using the ConverterTools MSG Converter.

Q.2 How do I export MSG to HTML directly from Outlook?

Ans. You can export MSG to HTML directly from Outlook, using an automated solution.
Steps to perform the conversion are as follows:
1. Download, install, and open the MSG Converter.
2. Add MSG files via Select Files/Folders or drag-and-drop.
3. Preview attachments and click Next.
4. Choose HTML as the output format.
5. Apply filters if needed and select the destination folder.
6. Click Convert to start the conversion.

Q.3 Is the MSG to HTML conversion safe?

Ans. Yes, if you are using the ConverterTools MSG Converter, it is safe to perform MSG to HTML conversion.

Q.4 Will converting MSG to HTML change the email formatting?

Ans. No, converting MSG to HTML will not change the email formatting if you are using the software above.

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About The Author:

Loic Traves

Loic Traves is a seasoned technical expert who has helped thousands of clients with Microsoft Outlook and various cloud-based email platforms. He enjoys writing about email client backups and migration processes. Passionate about supporting users in need, he strives to provide the latest insights, clear explanations, and practical, user-friendly solutions.