How to Export Hotmail Emails to MSG Files Easily

Written By Loic Traves
Approved By Mithilesh Tata
Publish on May 23rd, 2026
Reading Time: 4 minutes

User Query: “I need to export Hotmail emails to MSG files for backup and offline access in Microsoft Outlook. Saving emails manually takes too much time. Can anyone suggest a secure and easy way to export multiple emails together?”

MSG files help users store individual emails with attachments, formatting, and metadata for offline access in Microsoft Outlook. If users use Hotmail or Outlook.com, converting emails into MSG format is useful for backup and email management. In this guide, we will explain simple methods to export the Hotmail emails to MSG files. Additionally, we will introduce the Hotmail Backup Tool for secure and accurate email conversion.

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Convert Hotmail Emails to MSG Files: Overview & Challenges

Exporting Hotmail emails to MSG format can be useful for backup, offline access, and better email organization. However, users often face difficulties when handling large amounts of mailbox data or exporting multiple emails manually. Before starting the process, here are a few important things to keep in mind:

MSG files keep email attachments and other details secure.
You can open saved emails later without internet access.
Manual exporting works better when you only have a few emails.
Saving hundreds of emails one by one can take a lot of time.
Sometimes, folder order and email details may get disturbed during export.
Using software makes the whole process easier and more organized.

Proven Methods to Export Hotmail Emails to MSG Files

Below are some commonly used approaches to save your Hotmail emails in the MSG format safely and efficiently.

Native Approach
Automated Solution

Approach 01: Native Approach to Export Hotmail to MSG Files

This approach uses Microsoft Outlook to manually save Hotmail emails into MSG format. It is suitable for users who only need to export a few emails.

Steps to Save Hotmail Email as MSG

Firstly, open MS Outlook & access your Hotmail or Outlook.com account.
Then, browse through your mailbox and open the email you wish to save.
Afterward, go to the File menu available at the top.
Next, select the Save As option from the list.
Now, select MSG as the file type & pick a location on your system.
Lastly, tap the Save button to store the email in MSG format.

Limitations: Convert Outlook.com to MSG Manually

The process becomes time-consuming for large mailbox data.
Users cannot export multiple emails in bulk efficiently.
It requires Microsoft Outlook installation and configuration.
Moreover, there is a higher chance of manual errors during export.
Some email properties may not transfer properly in certain situations.

Approach 02: Automated Solution to Export Hotmail Emails to MSG

The Hotmail Backup Tool is a reliable solution to transfer Hotmail emails to MSG files securely and accurately. The software also allows users to export Hotmail emails to EML along with multiple other file formats while preserving complete email properties, attachments, & metadata. Moreover, it helps users convert Outlook.com to the MSG format without depending on complicated manual methods. Likewise, the software includes advanced features such as selective email conversion, duplicate email removal, and date filters for better migration control.

How to Use the Hotmail to MSG Converter Tool?

Firstly, download and open the Hotmail Backup Tool on your system.

Afterward, log in with your Hotmail account details to access the mailbox data.

Then, check the available folders and choose the emails you would like to export.

Then, choose MSG as the preferred output file format.

Subsequently, apply the required filters according to your needs. Click Next.

Finally, click on the Download button.

Note: You can also export Hotmail to CSV format if you want to save email details in a spreadsheet for reporting, contact management, or data analysis purposes.

Real-Life Scenario

Michael, an IT consultant from Chicago, managed multiple client conversations through his Hotmail account. He wanted to keep important project emails stored separately for documentation and future reference. At first, he used the manual method, but saving emails one by one took too much time. Later, the Hotmail Backup Tool helped him migrate Hotmail emails to MSG files in bulk without losing attachments or formatting.

End Note

In this blog, we discussed simple methods to export Hotmail emails to MSG files. The native method can be useful when you only need to export a small number of emails. However, handling large mailbox data manually may take extra time and effort. In comparison, the Hotmail Backup Tool makes the process simpler by helping users convert Hotmail emails to MSG files safely while keeping all email data properly maintained.

Frequently Asked Questions

Q1: Can I convert Hotmail emails to MSG files in bulk?

Ans. Yes, users can convert multiple Hotmail emails into MSG files together by using the above-discussed Hotmail backup tool. It saves time & avoids exporting each email manually one by one.

Q2: Can I export deleted Hotmail emails to MSG

Ans. Deleted Hotmail emails can be exported only if they still exist in the Deleted Items folder or recoverable mailbox section before being removed permanently from the account.

Q3: Does Outlook.com support MSG export natively?

Ans. No, Outlook.com does not support direct bulk MSG export. However, users can connect the account with Microsoft Outlook and manually save individual emails in MSG file format.

Q4: Can I migrate Hotmail emails to MSG for legal backup?

Ans. Many users save Hotmail emails as MSG files for legal and backup purposes because the format preserves attachments, sender details, timestamps, and complete email formatting properly.

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About The Author:

Loic Traves

Loic Traves is a seasoned technical expert who has helped thousands of clients with Microsoft Outlook and various cloud-based email platforms. He enjoys writing about email client backups and migration processes. Passionate about supporting users in need, he strives to provide the latest insights, clear explanations, and practical, user-friendly solutions.