3 Free Methods to Export Gmail Emails to PST in Easy Steps

Summary:- Do you want to export Gmail emails to PST and save them on your system? In this article, we will go over the top three methods for exporting Gmail emails to Outlook PST file format. Follow the steps below to export Gmail emails to PST using Outlook, Google Takeout, and Gmail Converter tool.


Gmail is one of the most trusted email client services in history. It is used for a variety of applications such as email sending and receiving, spam filtering, chat, video and audio calls, conversation view, and so on. Most people nowadays use Gmail to send documents or personal data. However, having a backup of your Gmail mailbox data is always a good idea. That is why you save your Gmail mailbox data on your system. Gmail mailbox data can be easily exported to PST file format or directly to Outlook, and Gmail can be kept secure. To accomplish this, simply follow any of the methods listed below.

Method 1: Export Gmail Emails to PST Using Professional Software

Gmail Email Converter is a professional software that exports email from a Gmail account to Outlook PST file format on your local Windows system. It allows users to save email from Gmail to PST without the installation of Outlook. This software also saves Gmail emails into various other file formats like EML, MSG, MBOX, PDF, etc. Therefore, you can easily save the backup of Gmail emails on your system without any data loss.

Steps to Export Gmail Emails to PST without Outlook

  • Download and Run Gmail Email Converter Software.
  • Enter Gmail Email Credential and click on the Login button.
  • Select the Mailboxes from Gmail and Click on the Next button.
  • Choose Save As “PST” options from the software wizard.
  • Select the destination path in your location system for saving.
  • Click on the Convert button and Export Email from Gmail to PST.

Method 2: Export Gmail to PST Using Outlook Email Client

For this firstly, you need to install Microsoft Outlook on your machine, secondly, you have to follow the below steps to convert Gmail to PST :

  1. Firstly, run Outlook on your system.
    Open Outlook app
  2. Go to File and then opt for Add Account.
  3. Now, on the appeared page, provide your name and Gmail account credentials. After that, hit the Next tab.
  4. Then, click on Finish to sync Gmail with Outlook.
  5. After the configuration, click on the File Menu and select Open & Export.
    Click on File and select Open and Export.
  6. Select the Import/Export option.
    select Import/Export option.
  7. From here, select Export to a file, then click on the Next button.
    select export to a file.
  8. Opt for “Outlook data file (.pst)” and again click on Next.
    Select .pst Outlook data file and hit on the next button.
  9. Choose the folder to export into the PST file.
    Selectfolder to export.
  10. Finally, give the Output path and click on the Finish button.
    Select the location to export.

Even though this is a great way to convert Gmail emails to PST format here is a catch you can only convert the inbox of the Gmail account using this trick. But don’t worry, for converting all the mailbox items and folders into PST format the below-mentioned method is good enough. You can also check ways to migrate Gmail to Office 365 here.

Method 3: Export Gmail to PST Using Google Takeout

Google Takeout is a great way to export a copy of the content of your account. It helps a lot to keep a backup of your data and also to use that on other platforms. This method is split into two parts. Follow the steps as directed here:

Phase 1: Archive Gmail Emails through Google Takeout

To archive Gmail emails to PST format using Google Takeout, all you need to do is follow the below steps:

  1. First, log in to Google Takeout using the source Gmail account.
  2. Deselect all the data otherwise you will end up downloading all the data from your Google account.
  3. Scroll down and select the checkbox of Mail. if you want to download some selected emails then hit “labels selected”.
  4. Now, select Next Step at the bottom of the page.
  5. From the next page, you can customize the archive format, choose the delivery method, and can also select the export type.
  6. Next, select the delivery method and prefer the export type as .zip. The archive could be of any size.
  7. Then hit the Create Archive button.
  8. The zip file will be sent on your selected delivery method and it can take a little time as per the number of mail items you are downloading. The zip file will include .mbox files in it, which can later be converted into PST format.  Export these downloaded MBOX files to your system directory.

Phase 2: Convert MBOX to PST via MBOX Migrator Tool

To convert MBOX to PST, all you need is to follow the following steps:

  1. Download the MBOX Migrator tool and install it on your system. launch the utility on your system.
  2. Select the exported MBOX files from your system directory and click on the Open button.
  3. Soon the scanning process will be complete then click on the OK button.
  4. Now, take a view of all your file’s data and then click on the Save button.
  5. The selected location will be displayed here. Now click OK to start the conversion process of selected MBOX files into a defined file format.
  6. The conversion process will get initiated on your system, wait until its completion.
  7. After the completion of the process click on the OK button and the file is now converted into PST format.


To export Gmail emails to the PST format of Outlook, I’ve provided three methods: One is Outlook itself and another method is to convert Gmail to MBOX using Google Takeout and Gmail Converter Tool. All three methods are good but the problem with the first one is that you can only import the inbox folder of Gmail into Outlook using it but if you are using the second one it will help you to export all the mailbox folders of the Gmail account. So, I think it will make the process easier for you and you can easily export Gmail emails to PST format using these methods. Moreover, you can also check the post to Free Up Space in the Gmail Account. If you have any queries, you can easily put them in the comment section and I’ll help you to resolve that.

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About The Author:

Mithilesh Tata is a technical expert who has assisted thousands of clients with Microsoft Outlook and other cloud-based email clients. He enjoys writing on email clients backup as well as email migration. He is always excited about giving troubled readers the most up-to-date knowledge, explanation, and user-friendly solutions.

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