How to Export Office 365 to EML: Complete Solution

Top Reasons to Export Emails from Office 365 to EML

Before performing the actual migration, let’s first know the potential reasons behind it.

1. EML is a widely supported and portable file format.
2. The user doesn’t need any third-party platform like Office 365 or Outlook.
3. Moreover, EML format simplifies email backup & long-term archiving.
4. Additionally, it becomes easier to share & transfer individual emails.
5. Also, post migration, users can effortlessly export O365 emails to other email platforms. 

From the above, the need for Office 365 to EML export is evident. Thus, you can refer to the upcoming sections of the blog to achieve an error-free migration. 

Best Solutions to Export Office 365 to EML

Here, we will primarily focus on two methods to export Office 365 emails to the EML file format. The following are the methods to be discussed in the sections ahead. 

• The Manual Method

• Optimised Software

Solution 1: Export Microsoft 365 to EML Manually 

Windows Mail provides users with a simple way to save their Office 365 emails in EML format. Although there is no direct export option, you can manually download emails by dragging them to your local system.

Steps to Export Office 365 emails to EML format Using Windows Mail

1. First, open the Windows Mail application on your PC.
2. After that, go to Settings option >> Manage Accounts >> Add Account.
3. Then, select the Office 365/Outlook & sign in via your account credentials.
4. Email may take some time to sync properly. 
5. Post that, navigate to the folder which contains the required emails to export.
6. Now, select or open the desired email message.
7. Next, drag & drop emails from the Mail app to your desktop or any local folder.
8. This will save your emails automatically as an .eml file.
9. Now, repeat these steps for each email you wish to export.

Limitations of the Manual Approach 

1. You must save and convert emails individually, which might take a long time.
2. Moreover, this method might not preserve the attachments, formatting, & metadata. 
3. Additionally, this approach is not suitable for bulk or large-scale email exports.
4. Also, you may encounter some errors or data loss during the export. 

Solution 2: Automated Solution to Export Office 365 to EML

Office 365 Backup Tool can effortlessly export your Office 365 emails to EML format in bulk, within a few seconds. This utility performs the expert process, without affecting the original formatting and folder structure of the Office 365 mailbox. Moreover, it can migrate Office 365 Emails to Yahoo, Thunderbird, IMAP, Zoho Mail, etc. email clients. Also, this software helps to export emails from Office 365 to MBOX, PST, EML, MSG, and many more. In addition, the software provides the user with two different authentication methods: Modern Auth 2.0 and the Impersonation method. As per the user’s convenience, they can pick either of the two. Now, simply go through the step-by-step process to export Office 365 emails to EML format. 

Quick tutorial to Save Office 365 Emails as EML is as follows:

1. Launch the Office 365 Backup Tool on your PC >> click Backup.
   
   


2. Click on the Continue button to move further.
   
   


3. After that, log in to the Office 365 account using its credentials.
   
   


4. Then, among the displayed Office data, select the desired emails to export.
   
   


5. Now, select EML under the File Formats dropdown list.
   
   


6. If needed, you can also use the advanced features of the software.
   
   


7. Specify the destination for the resultant files >> click Next.
   
   

Just follow the above steps carefully for exporting Office 365 emails to EML within a few clicks without any data loss or corruption. 

Conclusion

In this write-up, we discussed various ways to export Office 365 to EML efficiently and securely. However, both methods had their own advantages; it is important to pick the suitable one according to your expertise and time investment. The manual method is ideal for exporting small Office 365 mailboxes, as it takes a significant amount of time to export each file. In contrast, the automated software provides the user with various built-in features to enhance their productivity and quality of work.

Frequently Asked Questions:

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