Learn How to Sync Google Calendar with Outlook Calendar

Calendars have proved to be a productive tool for our day-to-day life. People around the globe keep track of their events using calendars. In the times of digitization, these calendars have also gone online, tracking all your happenings and events through your online accounts. However, having multiple calendars can create a lot of problems of mismanagement. Users are always in need to sync Google calendar with Outlook calendar as these are the two most widely used calendars.

In this blog, we will be going through the best ways through which you can sync Google calendar with Outlook 2016 and other versions. As Google and Outlook email clients are immensely used worldwide. Their calendar services are also increasing exponentially. Perhaps, using two calendars simultaneously can cause trouble to the users. 

Google calendars come inbuilt and installed with most android phones. Additionally, Outlook users also have to take the benefit of the Outlook calendar, dividing their events into two. It would have happened with you that you missed an event due to the wrong consideration of the calendar at that time or threat to a data breach in Gmail. Do not worry, you are not alone. It is a very common issue that forces users to find solutions to sync Google calendar with Outlook calendars.

We will provide you with all the possible methods for syncing Google calendar with Outlook. But before that, let us take a look at the reasons that make it necessary for the sync.

Reasons to Connect Google Calendar to Outlook

The following are the reasons that give rise to sync Google calendar to Outlook.

  • Some users working multiple jobs use both the Google and Outlook calendars at their different workplaces. To save themselves the trouble of missing any event or meeting, they prefer to add Google calendar to Outlook.
  • For personal use, managing two calendars simultaneously can be a difficult task. It is required to sync both the calendars together so that all the events show up in one place.
  • The web and the offline versions of the calendars can be different. The Outlook calendar is usually on the desktop, and Google calendars are often on the web. If you sync both these together, you would not need to manage both online and offline. Also, offline data protect Gmail account from spam & viruses.

All the reasons make it essential for the users to sync Google calendar with Outlook calendar. Let us now move forward with the methods for the same.

How do I Sync Google Calendar with Outlook 365?

You can perform the sync of Google calendar Outlook through the manual method mentioned below. 

It is a method that uses the inbuilt features of both the Outlook and Google email clients. You can perform this method in two stages. Firstly, you need to export the Outlook calendar in the ICS file format. After that, you can import the calendar file into Google. Both the stages have been mentioned in a stepwise manner below so that you can execute them accurately.

Stage 1

  • Launch the MS Outlook application on your PC.
  • Now, open the calendar from the options that you want to sync to Google.
  • Press the File tab and then hit the Save Calendar option.
  • Pick the location on your PC and the name of the calendar file as per your desire.
  • After that, click on the More Options button in the Save As window.
  • Choose the options as per your requirement from the given options.

Date Range – It allows you to choose the particular dates from which you want your calendar events.

Details – It specifies the details of your contacts.

Advanced – It consists of some advanced options like including attachments with the calendar.

  • Lastly, press the Save button.

Your Outlook calendar will be stored on your chosen location as an ICS (iCalendar) format file. Now, moving forward towards stage two, that will complete the procedure to add Google calendar to Outlook.

Stage 2 

  • To import your Outlook calendar into Google, you will need to log in to your Gmail account.
  • After signing in, click on the More Apps button.
  • Click on the Google Calendar application from the options.
  • Now, hit the Settings Gear icon and choose Settings.
  • After that, select the Import and Export option.
  • Then, hit the Select File from your Computer option to pick the Outlook calendar file that we have saved in Stage 1.
  • Pick the ICS file and click on the Open button.
  • Finally, hit Import to sync Google calendar with Outlook calendar.

Through the above method, you will be able to add Google calendar in Outlook without any hassle. It is a manual method and needs to be performed precisely by following every step mentioned above. Moreover, it has some drawbacks that can troublesome users. It is a time taking process and is not optimal because of its complexity. 

If you want to overcome all these drawbacks of the manual method, you can directly go for the alternate automated method, i.e., Gmail Converter Tool. It is a prominent tool to backup and stores all the Gmail emails along with all the attachments, calendars, contacts, etc. You can backup all the Gmail emails into your local drive-in multiple formats like PST, PDF, DOCX, MBOX, EML, EMLX, etc. Furthermore, it allows you to migrate all your Gmail email data to other email clients like Outlook, Thunderbird, Yahoo Mail, Zoho Mail, Amazon Webmail, etc.


Here, we have answered the questions of users regarding Calendar synchronization viz. Can I sync my Google calendar with my Outlook calendar?. Both the email clients support the calendar feature that is very productive for users. The manual method mentioned can help you sync Google calendar with Outlook calendar. However, it has some limitations that restrict its use. You can directly go for the professional Gmail Converter Tool method to sync your Google and Outlook calendar through migration. Also, this Gmail to Outlook migration provides some free space in the Gmail account. Thanks for reading this article.